Media Resources

The media team requests that after the 15th of the month, ministries do not make changes to their event unless absolutely necessary. This ensures that the information communicated to the church is accurate. Newsletters cannot be changed after being sent out.

Process:
1. Each ministry finalizes their events and must post them to the calendar by the 15th of the month before they are posted and sent
2. If events are not on the calendar by the 15th, the media team cannot guarantee they will be on the newsletter.
3. The Media Team reviews events and will check-in with any ministry with questions.
4. The Media Team creates Newsletter to send out.
5. Newsletters get sent out the first week of the new month 

The media team requests that after the 15th of the month, ministries do not make changes to their event unless absolutely necessary. This ensures that the information communicated to the church is accurate. If the information for an event MUST change, the event owner must let the Media Team know asap! New signs will not be printed but we will make adjustments to existing signs.

Process:
1. Each ministry finalizes their events and must post them to the calendar by the 15th of the month before they are posted and sent
2. If events are not on the calendar by the 15th, the media team cannot guarantee they will be on the bathroom sign
3. The Media Team reviews events and will check-in with any ministry with questions.
4. The Media Team creates Bathroom signs to hang.
5. Bathroom signs will be put up before the first Sunday of the new month. 

In order to make sure that each group graphic matches our brand, the Media Team will create graphics for any new group. Until the group graphic is created, groups will have the default graphic.

Process:
1. When a new group is created, Graeme will notify the Media Team
2. The Media Team will ask any questions about the group and create a graphic for the group.
3. The Media Team will add the graphic into the image container on Planning Center Groups 

This is any event that has specific individuals attending that is not open to the public. Someone from the congregation could not just show up. (Examples: Team Meetings, Group Meetings, External Events, Department Training, etc.)

Event Graphics can change based on the event, size of the event, or heart behind it. In order to make sure that each event matches our brand, the Media Team will create graphics for any new event. 

Process:
1. Each ministry finalizes their events and must post them to the calendar by the 15th of the month.
2. If events are not on the calendar by the 15th, the media team cannot guarantee the event will have a graphic by the event. In this case, the graphic will remain a default. The Media Team Requests that ministries not add their own graphics or images. 
3. The Media Team will review events for the next month and create graphics. If they have questions, they will reach out to the ministry leader.
4. The Media Team will add graphics to the image container.

Church News is a way for our team to easily communicate events to the congregation. The media team requests that after the 15th of the month, ministries do not make changes to their event on the calendar unless absolutely necessary. This ensures that the information communicated to the church is accurate. Newsletters cannot be changed after being sent out.

Process:
1. Each ministry finalizes their events and must post them to the calendar by the 15th of the month.
2. If events are not on the calendar by the 15th, the media team cannot guarantee they will be in church news.
3. The Media Team reviews events and will check-in with any ministry with questions.
4. During the last week of the month, the media team hosts a Church News Filming Night for the following month. All church news will be filmed on these nights. 
5. Church News video is created and given to the service communications team to ensure they are played during service on the right date. 

A special church news announcement is any announcement that differs from our normal church news flow. These can include special announcements, videos, or if a team member would like to be in the announcement themselves.